AI FUNDAMENTALS FOR ADMINISTRATIVE ASSISTANTS: BOOSTING PRODUCTIVITY WITH TECHNOLOGY COURSE

About Course

This 16-hour course is designed to equip administrative assistants with foundational knowledge of artificial intelligence (AI) and practical skills for utilizing AI tools to streamline and optimize office tasks. Participants will learn how AI can automate repetitive tasks, enhance productivity, and improve accuracy in areas such as scheduling, document management, and communication. Through hands-on exercises and real-world applications, students will gain confidence in using AI-powered tools to elevate their roles and drive workplace efficiency.

Understand the basics of AI, its applications, and relevance to administrative work.
Utilize AI tools to manage time, schedule, and organize tasks efficiently.
Apply AI-driven solutions for document management, data handling, and communication.
Enhance decision-making through AI-supported insights and data analytics.
Build confidence in selecting and implementing AI tools in daily workflows.

Course Content

MODULE 1: INTRODUCTION TO AI IN THE WORKPLACE

Introduction

00:00
Understanding Artificial Intelligence – History, Concepts, and Uses

00:00
The Role of AI in Modern Administration

00:00
AI Ethics and Data Privacy – What Admins Need to Know

00:00
Overview of AI Tools for Administrative Professionals

00:00

MODULE 2: AI FOR TASK AND TIME MANAGEMENT

MODULE 3: DOCUMENT MANAGEMENT AND ORGANIZATION WITH AI

MODULE 4: DATA ANALYTICS AND DECISION SUPPORT

MODULE 5: COMMUNICATION AND EMAIL MANAGEMENT WITH AI

MODULE 6: ENHANCING PRODUCTIVITY WITH AI TOOLS AND AUTOMATION

MODULE 7: INTRODUCTION TO CHATGPT AND AI

MODULE 8: EFFECTIVE PROMPTING TECHNIQUES

MODULE 9: CHATGPT IN PROFESSIONAL SETTINGS

MODULE 10: ADVANCED CHATGPT USAGE

MODULE 11: ETHICS, BIAS, AND RESPONSIBLE AI USE

MODULE 12: HUMAN-AI COLLABORATION AND FUTURE TRENDS

ChatGPT MASTERCLASS

Introduction

01:32
ChatGPT Conversation Conventions

01:22
Google Talk To Books

01:31
ChatGPT Workaround for Up To Date Status

01:31
Choosing a Sales Letter Framework

01:42
ChatGPT Ask for Image Prompts

01:34
Canva Text-to-Image for ChatGPT Sales Pr.

01:15
Use ChatGPT to Write Headlines and Sub-Headlines

01:43
ChatGPT Thank You Page Script

01:43
Launch E-Mails to Customers

01:51
ChatGPT Launch E Mails to Affiliates

01:28
ChatGPT Script for a Sales Video

01:28
AI with PowerPoint Presentation Coach

01:52
AI with PowerPoint Design and Accessibility

01:26
ChatGPT Write a Welcome E-Mail

01:24
ChatGPT Suggests a Layout and Order

01:54
ChatGPT Suggests Colors and Background

02:39
ChatGPT Earnings Disclaimers

01:07
Creates the Copy for the Opt In

01:15
ChatGPT Creates the Opt In E-Mail

01:35

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About Course

What Will You Learn?

Course Content

MODULE 1: INTRODUCTION TO AI IN THE WORKPLACE

Introduction

Understanding Artificial Intelligence – History, Concepts, and Uses

The Role of AI in Modern Administration

AI Ethics and Data Privacy – What Admins Need to Know

Overview of AI Tools for Administrative Professionals

MODULE 2: AI FOR TASK AND TIME MANAGEMENT

Introduction

AI-Powered Scheduling Tools – Automating Meetings and Appointments

Using AI for Efficient Calendar Management

Smart To-Do Lists and Task Management with AI

Practical Exercises in Scheduling Automation

MODULE 3: DOCUMENT MANAGEMENT AND ORGANIZATION WITH AI

Introduction

AI-Based Document Scanning and Filing

Organizing Files and Folders Using AI-Powered Tools

Automated Document Generation and Formatting

Managing Version Control and Tracking Changes with AI

MODULE 4: DATA ANALYTICS AND DECISION SUPPORT

Introduction

Basics of Data Analytics – How AI Processes Information

Using AI for Generating Reports and Insights

Making Data-Driven Decisions with AI Insights

Practical Applications of Data Analytics for Admins

MODULE 5: COMMUNICATION AND EMAIL MANAGEMENT WITH AI

Introduction

AI Tools for Streamlining Email and Communication

Auto-Responses and Smart Suggestions for Communication

Personalizing Client and Team Communication Using AI

Practical Exercises in AI-Powered Email Management

MODULE 6: ENHANCING PRODUCTIVITY WITH AI TOOLS AND AUTOMATION

Introduction

Introduction to Workflow Automation

Creating Custom Automations for Routine Tasks

AI in Task Prioritization and Resource Allocation

Practical Case Studies in Workflow Automation

MODULE 7: INTRODUCTION TO CHATGPT AND AI

Introduction

Overview of AI and Language Models

History and Evolution of ChatGPT

Key Features and Capabilities of ChatGPT

Understanding Natural Language Processing (NLP)

MODULE 8: EFFECTIVE PROMPTING TECHNIQUES

Introduction

Writing Effective Prompts for Desired Outcomes

Contextualizing Prompts for Different Use Cases

Iterating and Refining Prompts for Accuracy

Handling Complex Queries and Conversations

MODULE 9: CHATGPT IN PROFESSIONAL SETTINGS

Introduction

ChatGPT for Content Creation (Articles, Blogs, Marketing Copy)

ChatGPT in Education (Lesson Plans, Teaching Resources, Tutoring)

ChatGPT in Customer Service and Support

ChatGPT for Productivity and Time Management Tools

MODULE 10: ADVANCED CHATGPT USAGE

Introduction

ChatGPT API Integration for Developers

Automating Workflows with ChatGPT

Customizing and Fine-Tuning Models

Case Studies of Advanced Applications of ChatGPT

MODULE 11: ETHICS, BIAS, AND RESPONSIBLE AI USE

Introduction

Understanding AI Ethics and Bias

Implementing Responsible AI Practices

Ensuring Data Privacy and Security

Evaluating AI Outputs for Fairness and Accountability

MODULE 12: HUMAN-AI COLLABORATION AND FUTURE TRENDS

Introduction

Collaborating with AI: The Role of Human Input

The Future of AI and ChatGPT in Various Industries

Enhancing Creativity and Innovation with ChatGPT

Preparing for the Next Generation of AI Tools

ChatGPT MASTERCLASS

Introduction

ChatGPT Conversation Conventions

Google Talk To Books

ChatGPT Workaround for Up To Date Status