ChatGPT AND GENERATIVE AI FOR ADMINISTRATIVE TASKS

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About Course

This comprehensive 80-hour online course is designed to equip administrative professionals, educators, and organizational support staff with the practical knowledge and hands-on skills needed to effectively use ChatGPT and other generative AI tools in everyday administrative work. The course focuses on improving productivity, accuracy, decision support, communication, and documentation using AI—while ensuring ethical, responsible, and secure use of these technologies.

Participants will learn how to apply generative AI in tasks such as email drafting, report writing, scheduling, data organization, policy documentation, content creation, customer support, research, meeting management, training support, and workflow automation. The course blends theory, demonstrations, guided practice, real-life workplace scenarios (including public and private sector applications), and hands-on activities.

By the end of the course, learners will be able to confidently integrate ChatGPT and generative AI into their administrative workflows to save time, reduce errors, and improve service delivery—while remaining compliant with data privacy, ethical, and organizational policies.

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What Will You Learn?

  • Understand the fundamentals of ChatGPT and generative AI technologies.
  • Explain how generative AI can support and enhance administrative tasks.
  • Use ChatGPT effectively for writing, editing, summarizing, and organizing documents.
  • Apply AI tools in email management, reports, memos, and presentations.
  • Utilize AI for scheduling, task management, and workflow optimization.
  • Assist decision-making through AI-supported research and data analysis.
  • Create templates, forms, policies, and standard operating procedures using AI.
  • Apply AI in customer service, stakeholder communication, and internal coordination.
  • Practice responsible, ethical, and secure use of generative AI in the workplace.
  • Design an AI-assisted administrative workflow aligned with organizational needs.

Course Content

MODULE 1: INTRODUCTION TO AI IN THE WORKPLACE

  • Introduction
    00:00
  • Understanding Artificial Intelligence – History, Concepts, and Uses
    00:00
  • The Role of AI in Modern Administration
    00:00
  • AI Ethics and Data Privacy – What Admins Need to Know
    00:00
  • Overview of AI Tools for Administrative Professionals
    00:00

MODULE 2: AI FOR TASK AND TIME MANAGEMENT

MODULE 3: DOCUMENT MANAGEMENT AND ORGANIZATION WITH AI

MODULE 4: DATA ANALYTICS AND DECISION SUPPORT

MODULE 5: COMMUNICATION AND EMAIL MANAGEMENT WITH AI

MODULE 6: ENHANCING PRODUCTIVITY WITH AI TOOLS AND AUTOMATION

MODULE 7: INTRODUCTION TO CHATGPT AND AI

MODULE 8: EFFECTIVE PROMPTING TECHNIQUES

MODULE 9: CHATGPT IN PROFESSIONAL SETTINGS

MODULE 10: ADVANCED CHATGPT USAGE

MODULE 11: ETHICS, BIAS, AND RESPONSIBLE AI USE

MODULE 12: HUMAN-AI COLLABORATION AND FUTURE TRENDS

MODULE 13: AI FOR PRODUCTIVITY

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